Supervisors' Tools & Resources
Supervisor's Training: Lead Your Team
Effective Supervisory Leadership Training: All supervisors and managers, both new and seasoned, are invited to participate in the "Lead Your Team" program. The program consists of two full days of in-class sessions and 3 hours of online training. Please confirm that you are able to attend both full days prior registering your interest. More
Job Descriptions & Pay Rates
As a supervisor you will want to familiarize yourself with the current job descriptions and job classifications of employees who report to you.
Pay Rate Ranges & Job Descriptions
Job Analysis Questionnaire (JAQ)
The Job Analysis Questionnaire (JAQ) is a tool used to request an evaluation of job classifications or to establish a new position within your department. It is not used to evaluate performance, but rather to relate the duties performed, decisions made, and the skills needed.
Job Analysis Questionnaire (PDF)
Employment - Hiring at the University
Personnel requisitions are processed online at jobs.olemiss.edu/hr. The site requires a username and password. Generally, each department has assigned an assistant as a the site's administrator. If you require an account, contact email@example.com.
As a guest user, you will be provided access to review the applications and to the Search Committee Guidelines (including sample screening documents and letters) and a bank of potential interview questions.
Orient and Train
Provide appropriate orientation for the employee addressing such topics as are listed on the new employee orientation checklist. Give employees the information, technology and reference materials necessary to perform their jobs. Training is an ongoing activity, crucial for new staff as well as for long-term staff who take on new responsibilities or who experience changes in the way their existing duties need to be performed. Those who take on new responsibilities or experience job changes typically need additional direction and guidance for a period of time until the new work becomes more familiar.
Supervisors, managers and directors should be sure that the employee is familiar with the university's performance policies and programs. Initially a new employee is subject to a probationary period. Proper attention to performance during the probationary period and carefully considered decisions as to whether the employee should pass probation can be critical. The probationary period is your opportunity to judge the suitability of an employee for a specific position.
Annually, employees are reviewed using the standardized annual performance appraisal form. At all times the employee should be aware of the expectations of the position.
Job performance is of paramount importance to the University. It is the policy of the University to assist employees in improving job performance or correcting improper conduct to avoid termination when possible. If any employee is performing unsatisfactorily or exhibiting improper conduct, the supervisor should work with the employee in an attempt to improve his/her conduct or performance.
More about the Probationary Review, Annual Staff Performance Appraisals & Progressive Discipline Action Notice
To review previous performance appraisals of your employee, you can access through myOleMiss at anytime of the year. On the Staff Performance Appraisals page, simply adjust the "Reporting year" to the previous year.
Employees and student workers injured on the job should notify their direct supervisor or department head when an injury occurs. The department has 48 hours from the date of injury to complete the necessary paperwork and submit it to the Department of Human Resources.
More about Workers' Compensation
Separation of Employment
An E-Form 3 provides notification from the department to Human Resources that the employee is separating from employment. Upon receipt, the Benefits team will provide benefit-related details to the employee. The supervisor is responsible for completing and submitting the Exit Checklist.
The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability, veteran status, or genetic information. More information
For more information please contact the Andrea Jekabsons at 662-915-1530.