MINUTES OF THE COUNCIL OF ACADEMIC ADMINISTRATORS1:30 p.m., Monday, June 10, 2002, in Lyceum 200

PRESENT: Dr. Staton, Deans Hopkins, Harvey, Chambless, S. Davis, Lee, Wells, J. Davis, and Meador, Dr. Angle, Dr. Fant, Dr. Stocks, Dr. Gates, Dr. Wyandt

ABSENT: Dean Eftink, Dean Crowe, Dr. Adler, Ms. Crosby, Ms. Roddy, Dr. Clark, Dr. Miller

ALSO PRESENT: Dr. Charles Gates


1. Approval of Minutes. Dr. Staton announced that Chancellor Khayat has approved the Minutes of the April 8 and May 13 meetings without exception.

2. Reaction to Undergraduate Council Minutes of May 3. On a motion by Dean Sam Davis and a second by Dean Harvey, the Undergraduate Council Minutes of May 3 were accepted with one editorial change on page 3 of Attachment #6.

3. Priority Registration. Dr. Charles Gates and Dr. Charlotte Fant were present to discuss the concept of priority registration in the Campus Management system with the Council of Academic Administrators. Provost Staton announced that Chancellor Khayat has indicated his desire to continue our current priority registration system once we convert to the Campus Management system. By consent, the Council approved the Chancellor’s recommendation.

4. Advising Process Under SAP. Dr. Gates and Dr. Fant also raised the question of whether all students will be advised in the current fashion in the new Campus Management system. Dr. Fant reported that PIN numbers will not be a part of the Campus Management system. However, they could be replaced with an administrative hold that can be released by advisers once a student has been advised. After considerable discussion, Dean Hopkins proposed that, in the College of Liberal Arts, advising be available to all students, but be mandatory only for freshmen. Provost Staton asked Dr. Kathy Gates to investigate the possibility of different advising rules for different academic departments.

5. Proposal to Allow Departments Access to CO1 Screens During Registration. Dean Hopkins indicated that this access would allow departments to change section limits during the registration process and would allow academic units to monitor class sizes and hopefully reduce the number of sections offered with small enrollments. Provost Staton suggested that this access be made available for the fall under the Legacy system and that Dr. Gates investigate the implications in the Campus Management system.

6. Proposal to Move Economics to College of Liberal Arts (see Attachment #1). Provost Staton described the background of the proposal and opened the floor for comment. After minimal discussion, no action was taken on the proposal.

7. Other Issues. Provost Staton announced that the fall freshman convocation had been set for Thursday, August 22, and that the convocation will be held in the Coliseum. Provost Staton asked that deans plan to participate.

8. Adjournment. The meeting adjourned at 2:30 p.m.


APPROVED by Chancellor Khayat on July 16, 2002.