Records Retention Policy


Each designated covered entity is the official repository for documents shown below. The department is responsible for retaining the official copy of a record and serve as the department responsible for the development, maintenance, retention and destruction of records. Records are retained as specified by UM, IHL, State, Federal or outside entity guidelines. Departmental records are retained at the discretion of the department but are encouraged to follow the guidelines outlined in order to reduce labor and save space.


The following files/records are retained for 10 years:

Medical Records – Paper, Medical Records – Electronic

Departmental Unofficial Copy

The following files/records are retained for 7 years or until settled:

Copy of Workman’s Compensation Checks, Insurance EOB’s and Copies of Checks


The following files/records are retained for 1 year:


[an error occurred while processing this directive]