Records Retention Policy



Telephone - 915-5922

The Telecommunications Center is the official repository for documents shown below. The department is responsible for retaining the official copy of a record and serve as the department responsible for the development, maintenance, retention and destruction of records. Records are retained as specified by UM, IHL, State, Federal or outside entity guidelines. Departmental records are retained at the discretion of the department but are encouraged to follow the guidelines outlined in order to reduce labor and save space.


The following files/records are retained for 7 years:

Annual Telephone Billing (Equipment and Services), Leave Sheets, Time Sheets, Work Orders

Departmental Unofficial Copy

The following files/records are retained for 3 years:

Long Distance Telephone Billing (Monthly), Telephone Bills from Vendors, Cellular Telephone Bills, (NOTE: Departments must maintain detailed copies with explanations of cellular bills for 3 years.)

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