2013 Winter Intersession
Go to www.olemiss.edu/depts/registrar/ and click on Academic Calendar to see the schedule for winter intersession 2013.
Go to my.olemiss.edu and select Guest Access, or sign in using your Ole Miss WebID. Select Course Schedule from the left menu under Main workset. Select the academic term and year you wish to view.
All registration is completed online. Complete instructions on how to register and make schedule adjustments (drop/add) are explained later in this publication.
PRIORITY REGISTRATION BEGINS OCTOBER 26 and is open to any continuing student, to former students who have been readmitted and to new graduate students who have been fully admitted. Each student should make an appointment with his or her adviser and develop a schedule for the winter intersession term during that week, making sure to include two or three substitute courses in case some first-choice courses are not available. New and new transfer students to the Oxford campus will participate in an orientation session, where they will be advised and their adviser hold will be released. These students will not need to schedule an appointment ahead of time.
ACADEMIC ADVISING must be completed by any continuing student, former students who have been readmitted and new graduate students who have been fully admitted before they can select classes. These students should make an appointment with their adviser prior to or during the advising period.
|College or School||Advising Coordinator||Location||Telephone|
|Health Professions||Lucile M. McCook||350 Martindale||915-5970|
|Accountancy||Hillary Goulding||200C Conner||915-5009|
|Business Administration||Stephanie Crosbie||220 Holman||915-7558|
|Education||Whitney Webb||107 Guyton Annex||915-7382|
|Law School||Eddie Upton||2068 Law School||915-7361|
|Pharmacy||Marvin Wilson||1023 NPC||915-7996|
|General Studies||Teaching and Learning Center||105 Hill Hall||915-1391|
|Undecided Students||Academic Support Center||350 Martindale||915-5970|
|Liberal Arts||Students in the College of Liberal Arts will be advised by a faculty member. They may identify their advisers by checking the Web.|
|Applied Sciences||Students in the School of Applied Sciences will be advised by a faculty member. They may identify their advisers by checking the Web.|
|Engineering||Students in the School of Engineering will be advised by a faculty member. They may identify their advisers by checking the Web.|
|Journalism||Students in the School of Journalism and New Media will be advised by a faculty member. They may identify their advisers by checking the Web.|
|Graduate School||Graduate students should consult their advisers instead of the Graduate School.|
SCHEDULE ADJUSTMENT (DROP/ADD). Students may add courses through the second day of the term. After this deadline, they must have the approval of the instructor in the class and academic dean. See the Academic Calendar at www.olemiss.edu/depts/registrar/ for the last possible day to register or to add classes. Any deviation from this policy is made only under extraordinary circumstances approved by the dean of the school or college in which the student is enrolled.
DATES FOR SCHEDULE ADJUSTMENT (drop/add) are listed in the Academic Calendar at www.olemiss.edu/depts/registrar/.
THERE IS NO CHARGE for any schedule adjustment after the last official day to add classes or to register. Beginning on that date, each transaction (each drop and each add) will incur a charge of $10, which will be added to the student’s account with the bursar (student billing and receivables).
STUDENTS MUST USE THE WEB TO REGISTER FOR COURSES. GO TO www.olemiss.edu/itlabs to find locations for computers available to the public.
HOW TO REGISTER
- Step 1 — Develop a schedule with your adviser. You must meet with your adviser to receive important instructions prior to accessing the registration system. See locations above.
- Step 2 — Go to my.olemiss.edu and sign in using your Ole Miss WebID. Select the Registration workset and read the instructions shown.
- Step 3 — Select Course Schedule to find the courses you wish to take. Add the desired sections to My Favorites. Once you are done, select Start Registration.
- Step 4 — On the registration screen, you will see options that include adding and dropping courses. If you wish to adjust your schedule at a later time, you can return to this screen by selecting Start Registration or Drop/Add Courses from the left menu.
- Step 5 — When you have completed registration, be sure to close your browser so no one else may access your schedule.
SPECIAL NOTE: If you enrolled in an ONLINE course, you are responsible for checking your Ole Miss email account for information about accessing the class. For more information on online courses, go to http://www.outreach.olemiss.edu/OleMissOnline/.
Phase 1 Registration Period
- Students who register during the Phase 1 registration period (Oct. 26, 2012—Nov. 30, 2012) will be billed on Nov. 30, 2012.
- Tuition and fees will be billed on your monthly bursar statement. These bills will be mailed to your billing address.
Phase 2 Registration Period
- Students who register during the Phase 2 registration period (Dec. 1, 2012—Jan. 1, 2013) will be billed on the next monthly bursar statement. These bills will be mailed to your billing address.
- A nonrefundable registration fee of $50 will be assessed during this period.
Phase 3 Registration Period
- Students who register during the Phase 3 registration period (Jan. 2, 2013—Jan. 3, 2013) will be billed on the next monthly bursar statement. These bills will be mailed to your billing address.
- A nonrefundable registration fee of $100 will be assessed during and after this period.
Payment Due Date
- Full payment of tuition and fees is due on Dec. 15, 2012.
- This due date remains the same for all of the registration periods (Phases 1, 2 and 3).
- Payment of the full account balance must be received by the due date to avoid service fees.
- A monthly service fee (1.5 percent) will be assessed on charges that are unpaid by the payment due date.
- If you pay by mail, please mail your payment at least five (5) business days prior to the due date to ensure it is received by the due date.
- Your account must be current for you to register for future enrollment periods. “Current” means that tuition and fees for the current and previous enrollment periods are paid in full, and all other charges are less than 30 days old.
- The University of Mississippi reserves the right to cancel a student’s registration for nonpayment of tuition and fees for a previous enrollment period.
You may pay your account or change your billing address online at my.olemiss.edu.
Go to www.olemiss.edu/depts/registrar/ and click on Final Exam Schedule to see the final exam schedule for winter intersession 2013.
Notification of Privacy Rights Under the Family Rights and Privacy Act (General Education Provisions Act, Sec. 438, Pub. L. 90-247, Title IV, as Amended).
I. Subject to limitations specified in the Act, eligible students are assured the following rights pertaining to their educational records.
A. The right to inspect and review their records, to request reasonable explanations and interpretations of them, and to obtain copies of them at their own expenses.
B. The right to seek correction of the records through a request to amend them or through a formal hearing.
C. The right to control the disclosure of personally identifiable information from their records.
II. The following information about eligible students will be treated as directory information and be subject to release.
A. Name, home and local address, published telephone listing, email address, date of birth, photograph.
B. School or college, classification (Fr., Soph., Jr., Sr., Gr.), dates of attendance, awards, degrees and honors, date graduated, and the most recent educational agency or institution attended.
C. Participation in officially recognized activities and sports, fraternity and/or sorority affiliation and educational societies, and vital statistics, such as height and weight, for members of athletic teams.
III. Questions regarding records or the release of information may be directed to the Registrar, Martindale Student Services Center, University, MS 38677.
Special rules apply when students withdraw after receiving student financial aid (SFA) for the term from any of the following programs:
• Federal Pell Grant
• Federal Supplemental Educational Opportunity Grant (SEOG)
• TEACH Grant
• Federal Perkins Loan
• Federal Direct Subsidized and/or Unsubsidized Loan
• Federal Direct PLUS Loan (for graduate students)
• Federal Direct PLUS Loan (borrowed on the student’s behalf)
• Other Title IV programs
These rules are federally mandated. Before the University of Mississippi can calculate any tuition/fee refunds to a student under the institutional refund policy (see the Academic Calendar at www.olemiss.edu/depts/registrar/ for this policy, which is administered by the Office of the Bursar), the Office of Financial Aid must determine whether any financial aid funds should be paid back.
The Higher Education Amendments of 1998 define withdrawal as failure to complete the period of attendance on which federal aid eligibility was based. Therefore, this policy affects not only those individuals who complete the formal withdrawal notification process (as specified by the registrar), but also those students who simply stop attending classes. In either case, when a recipient of Title IV funds ceases attendance during a term, the university must calculate how much SFA was earned by the student.
A percentage is determined by the following formula:
Number of calendar days completed in the term as of the date of withdrawal
Total number of calendar days in the term
If this percentage is more than 60 percent, no paybacks will be processed. Students will have completed at least 60 percent of the term if they withdraw on or after the dates listed below:
- For winter intersession attendees only (no spring enrollment was anticipated) – Jan. 10, 2013
- For winter intersession/spring enrollees – March 25, 2013
If the result is 60 percent or less, then this percentage is used to determine how much of the aid that was disbursed (or could have been disbursed) is considered earned. The remainder must be returned to the Title IV program(s). Return of funds is processed as outlined below.
The university must return the lesser of (1) the amount of SFA not earned or (2) the institutional costs (tuition, housing, etc.) that the student incurred multiplied by the percentage of SFA not earned.
The student (or parent, in the case of a PLUS loan) must repay the amount of unearned SFA remaining after the university has returned its share.
ALLOCATION OF RETURNED FUNDS
Unearned funds are first applied (paid back) to any Title IV loans borrowed during the term. As stipulated by federal regulations, funds are returned in the following order:
- Unsubsidized Direct Loan
- Subsidized Direct Loan
- Federal Perkins loans
- Federal Direct PLUS Loan (for graduate students)
- Federal Direct PLUS loans
When the school must return loan funds to the lender on the student’s behalf (or parent’s, in the case of a PLUS loan), the student’s bursar account will be charged for this amount. When the federal calculation determines, instead, that it is the student’s (or parent’s) responsibility to return funds directly to the lender, the earned Title IV loan funds are repaid in accordance with the terms of the loan.
If unearned funds remain after all loans have been repaid, the remaining unearned funds must be credited to Title IV programs in the following order:
- Federal Pell Grant
- Federal SEOG
- TEACH Grant
When the school must return grant funds on the student’s behalf, the student’s bursar account will be charged for this amount. When the responsibility for repaying funds to the Title IV grant programs falls to the student, the student is required to return only 50 percent of the grant repayment as calculated using the federal formula. Grant overpayments may be collected according to arrangements satisfactory to the school or by overpayment collection procedures prescribed by the Department of Education.
WITHDRAWAL DURING THE REFUND PERIOD
Withdrawals during the university’s refund period (during which tuition/fee refunds may apply), institutional aid that has credited to the student account must be repaid in full. Please refer to the Academic Calendar for the appropriate dates.
2013 WINTER INTERSESSION FINANCIAL AID
For student financial aid purposes, the university’s Office of Financial Aid considers winter intersession as a part of the spring semester. Awarding and disbursement of aid will be based on the combined number of hours in which students are enrolled. Awards will be credited for winter intersession/spring semester beginning Jan. 17, 2013, which is after winter intersession ends, so students should plan accordingly.
To help with book and food expenses for winter intersession, students may request book/meal (Ole Miss Express) voucher requests via the Ole Miss Financial Aid website beginning Jan. 2, 2013.
Students attending winter intersession may request an increase in their cost of attendance by submitting the “Winter Intersession Professional Judgment” form found at http://www.olemiss.edu/depts/financial_aid/Wintersession.html. Increases in cost of attendance will be limited to tuition and books only.
As required by federal regulations, Pell Grant award amounts will be recalculated on Feb. 5 to ensure that students are enrolled in all anticipated hours for the combined term.
WITHDRAWAL FROM THE UNIVERSITY
Students can withdraw from the university during the course of a semester or summer term online at my.olemiss.edu, or they can provide written notification either via fax, mail or in person to the Office of the Registrar. Detailed information about the withdrawal process is provided in the Undergraduate Catalog.
All students should be aware that withdrawing (either officially or unofficially) can adversely affect scholarships and grants (Academic Excellence, MTAG, etc.) for the next term of attendance. The Office of Financial Aid can provide guidance in those cases. Refund, repayment and withdrawal policies are subject to change, without notice, in order to comply with administrative and regulatory requirements.
“Unofficial withdrawals” are defined as those students who simply stopped attending classes. These students never went through a formal process to withdraw but did not complete the period of attendance on which their federal aid eligibility was based. As noted in the Federal Student Financial Aid Handbook, the Department of Education mandates that universities develop a mechanism for determining whether a student who is a recipient of Title IV grant or loan funds has ceased attendance without notification during the period of enrollment.
To meet this requirement, the Office of Financial Aid has created a term-based report that identifies all students who received federal aid and posted all “F,” “W” and/or “I” grades. For students falling into these categories, we must determine if the student actually began attendance and, if so, when the attendance ceased. Once we have that information, these students are processed as schedule cancellations (if never attended) or as unofficial withdrawals (if attended and left without officially withdrawing). For schedule cancellations, the student account will be charged for all disbursed aid so that it can be returned to the source. For unofficial withdrawals, an unofficial withdrawal calculation is performed for refund purposes.
Each student is responsible for having class instructors contact the Office of Financial Aid with a last date of attendance or class-related activity by the accounts receivable posting date that is shown in the student’s Unofficial Withdrawal letter. If acceptable documentation is provided, the later date will be used for the unofficial withdrawal calculation.
The University of Mississippi does not discriminate against any student protected by law based on race, color, religion, sex, national origin, disability, age, veteran status, sexual orientation, or genetic information. REGOFF-1229-01/10-12