HEALTH AND SAFETY

Email

Telephone - 915-5433

The Health and Safety Office is the official repository for documents shown below. The department is responsible for retaining the official copy of a record and serve as the department responsible for the development, maintenance, retention and destruction of records. Records are retained as specified by UM, IHL, State, Federal or outside entity guidelines. Departmental records are retained at the discretion of the department but are encouraged to follow the guidelines outlined in order to reduce labor and save space.

The following files/records are retained on a permanent basis:

Annual Report of Radiation Exposure of Personnel, Certificates of Disposal of Hazardous Waste, Certificates of Recycling Hazardous Materials, Information Files on Authorized Users of Radiation Generating Devices or Radioactive Materials, Lab Pack Drum Inventories, Land Disposal Restriction Notification Forms (LDR's), Off Spec Notification/Resolution Forms, Radioactive Materials, Sealed Sources Inventories, Termination of Authorization Notices, TLD Dosimetry Reports, Toxicity Characteristic Leaching Potential (TCLP) Results, Uniform Hazardous Waste Manifests

The following files/records are retained for 30 years:

Compliance Evaluation Inspections, Declaration of Pregnancy for Users of Radioactive Materials, EPA Form IC, EPA Form GM, Leak Tests of Active Sealed Sources, Medical Waste Shipping Manifests, Non-Hazardous Waste Manifests, Quarterly Incinerator Reports, Requests for Disposal of Hazardous Materials, Requests for Disposal of Radioactive Materials

The following files/records are retained for 15 years:

Application to Use Carcinogens, Authorization to Release Radiation Exposure Information, Biological Safety Agreement,Chemical Safety Agreement, Diving Medical Exam Overview for the Examining Physician, Diving Medical History Form, Hazmat Employee Medical Records, Hazmat Employee Training Certifications, Human Pathogen Agreement, Medical Evaluation of Fitness for SCUBA Diving, Request for Medical Clearance for Respirator Use

The following files/records are retained for 5 years:

Hazardous Materials Transportation and Information Form, Shipper's Declaration