Records Retention Policy


Telephone - 915-7073

The Museum is the official repository for documents shown below. The department is responsible for retaining the official copy of a record and serve as the department responsible for the development, maintenance, retention and destruction of records. Records are retained as specified by UM, IHL, State, Federal or outside entity guidelines. Departmental records are retained at the discretion of the department but are encouraged to follow the guidelines outlined in order to reduce labor and save space.


The following files/records are retained on a permanent basis:

Catalogs, Copyright Documents, Correspondence Associated with Collections, Deeds of Gifts, Legal Actions, Legal Releases for Interviews/Images, Loan Agreements (Incoming and Outgoing), Promotional Information

Departmental Unofficial Copy