Records Retention Policy


The Publishing Center is the official repository for documents shown below. The department is responsible for retaining the official copy of a record and serve as the department responsible for the development, maintenance, retention and destruction of records. Records are retained as specified by UM, IHL, State, Federal or outside entity guidelines. Departmental records are retained at the discretion of the department but are encouraged to follow the guidelines outlined in order to reduce labor and save space.


The following files are retained on a permanent basis:

Correspondence – General, Perpetual inventory cards

Departmental Unofficial Copy

The following files are retained for 5 years:

Central Duplicating Job Sheets


The following records are retained for 3 years:

Contract For Servicing And Maintenance Of Office Machines and Duplicating Equipment