Travel
Whether you are preparing to travel or returning from travel, we are a resource for all things related to funding and reimbursing your trip.
Travel Made Simple
Traveling Soon?
Start your trip planning early by completing the required documentation. Please note that travel authorizations with zero-dollar amounts should be retained within your department and not sent to Travel.
Returning from Travel?
Fill out the necessary paperwork so you can get reimbursed for your expenses.
Traveling With Students?
Travel funds can be advanced for student group travel, with a University employee serving as the custodian of funds. Advance requests must be submitted to Procurement Services at least 10 days before departure to ensure funds are available.
Choosing Your Mode of Transportation
- You can book through a State Travel Agency – Identify yourself as a state employee and verify that you are getting the state rate. This fare is reimbursable without any further action.
- You can book on the internet – You must have 2 quotes from two different sources. The quotes must include all fees that will be charged for your booking.
- When you book on the internet, you will have to use the lesser of the two (2) fares. If you must choose the higher, a Waiver Request Form must be submitted for approval to Procurement Services prior to booking the flight.
- The paid itinerary and the second quote have to be filed with your travel voucher for reimbursement.
The University of Mississippi does not advance funds nor reimburse funds for personal flight credits.
Airline Travel Policy
The current mileage rate as of 1/1/2025 is $0.70 (Seventy Cents)
Employees shall receive the legal rate established by the State of Mississippi for each mile actually and necessarily traveled in a privately-owned vehicle while in official travel status. This rate will be the same rate that federal employees are reimbursed for using private vehicles for official federal business.
- Book with the State Contract Rental Car Company and identify yourself as a State employee.
- Intermediate size vehicle is what is allowed by the State.
- The Contract Rental Car includes unlimited mileage and CDW/LDW insurance. Do Not purchase insurance – it will not be reimbursed.
If requesting reimbursement above what the state will allow, you will have to file a Pre Travel Waiver Request Form with Procurement Services for approval prior to your trip.
Choosing your Lodging
- Lodging expenses must be necessary, reasonable, and documented with an itemized, paid receipt.
- Always request and confirm government rates when booking and at check-in.
- Express Checkout receipts without itemized details are not valid for reimbursement.
In-State Lodging
- Use the State Travel Office's contracted rates with Mississippi hotels.
- Confirm the state rate at reservation and check-in.
Out-of-State Lodging
- Request government rates, often honored by major hotel chains, and present your University ID for verification.
Dining During Travel
Every destination has an assigned daily meal rate. Please refer to the General Services Administration (GSA) website to learn more about the rates of each location.
Need help with your travel forms?
Travel Forms are assigned by last name. If you need assistance with your travel requests, please reach out.
Questions about Travel
Denita Sneed
- Procurement Specialist
Madison Lorenzo
- Procurement Assistant II
Cindi Crocker
- Procurement Assistant II
Kristan Davenport
- Senior Accountant