Workers' Compensation
The University provides workers’ compensation benefits to faculty, staff and student workers who are injured on the job.
What to Do If You Are Injured on the Job
Workers’ compensation provides payment for medical care and loss of time from work when employees, including reemployed retirees and student workers, experience a job-related illness or injury.
Step 1: Seek Medical Attention
- For minor injuries, visit the Employee Health Center.
- For serious injuries, visit the Baptist Memorial Hospital Emergency Room.
If an ambulance is called and must come on campus, University Police must be contacted.
Step 2: Inform Your Supervisor
If you are injured while on the job, you must notify your department or their delegate head as soon as possible, but no later than 24 hours after the injury or illness occurs.
Step 3: Report Satefy Incident in Workday
- In Workday: All formal reports must be submitted through the system by the injured worker to start the Worker’s Comp claim process. If the employee is not available, the manager may submit the formal report.
- Task: Search for the "Safety Incident Reporting" task in the Workday search bar.
- Complete the required fields marked with a red asterisk.
- Note that employees do not need to wait to submit the safety incident until the required paperwork is completed.
Note: If the employee is unable to complete the Safety Incident Report in Workday, the supervisor may complete this task in Workday on their employee's behalf.
Step 4: Fill Out Your Workers’ Compensation Injury Report Packet
The completed Employee Claimant Packet must be completed and submitted to Human Resources within 48 hours of your injury or as soon as possible. Email the packet to leave@olemiss.edu or fax to (662) 915-5836.
The Employee Claimant Packet includes:
- Statement of the Claimant: This form is for the injured employee to describe how the injury occurred, which part(s) of the body were affected, and to share information on medical treatment.
- Medicare Eligibility: Information about your eligibility/participation in Medicare.
- Authorization for Release of Health Information: This form authorizes the release of medical information to the University workers’ compensation administrator.
- Notice of Physician Choice: Acknowledgement of service with a medical care provider.
Human Resources will submit the forms to the University workers’ compensation insurance carrier, and their office will forward information to the Mississippi Workers’ Compensation Commission.
Employees will receive verbal and written correspondence from Human Resources defining the policy and process.
Frequently Asked Questions About Workers’ Compensation
Please review the following FAQs for further information. If you still have questions, please contact our Leave Specialist at leave@olemiss.edu.
As mandated by Senate Bill 2977, effective July 1, 2008, an employee’s total compensation, as a combination of paid leave and indemnity payments, cannot exceed 100% of regular compensation.
Human Resources is responsible for calculating the maximum compensation an employee is eligible to receive for paid leave and to notify the employee’s department head or delegate of the process for submitting leave each pay period.
Employees and student workers who suffer a work-related injury that requires treatment at the hospital emergency room will be required to submit to drug and alcohol testing.
Should it be determined that the illegal use of drugs, the use of a valid prescription medication(s) taken contrary to the prescriber’s instructions and/or contrary to label warnings, or impairment due to the use of alcohol or medical marijuana of the employee was the proximate cause of the injury, or if it was the willful intention of the employee to injure or kill himself or another, then compensation is not payable.
The University authorizes initial treatment for workers’ compensation injuries at two locations in Oxford.
- For minor injuries, the employee or student worker shall be escorted to the Employee Health Center.
- For serious injuries, visit the Baptist Memorial Hospital Emergency Room.
If an ambulance is called and must come on campus, University Police must be contacted.
Contact the HR Leave Specialist
If you have a question or need help with the workers' compensation forms, please contact the HR Leave Specialist. Our team will get back to you as quickly as possible!
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