| Name | Title |
|---|---|
| Al Ling | Director of Business Applications and ERP Support |
| Alexanaka Nabors | ASB Vice President |
| Andrea Jekabsons | Chief Human Resources Officer |
| April Thompson | Director of Academic Outreach |
| Audrey Floyd | Director of Budget |
| Beth Whittington | Assistant Dean Student Services |
| Blair McElroy | Senior International Officer & Director of Study Abroad |
| Bob Baker | Senior Associate Athletic Director Student Athlete Development |
| Bob Cummings | Executive Director of Academic Innovation Associate Professor of Writing and Rhetoric and Director of the Interdisciplinary Minor in Digital Media Studies |
| Carmen Riggan | Assistant to the Dean |
| Cavett Ratliff | Bursar |
| Charlotte Fant-Pegues | VC for Student Affairs and Assistant Professor of Leadership and Counselor Education; Committee Co-Chair |
| Chase Young | Academic Counselor |
| Chasity Kim | IT Project Manager |
| Chris Reichley | Director of Application Development and Integration |
| Dan Durkin | Associate Professor of Social Work |
| Dani Ambrose | Registrar |
| Dean Hansen | Director of Facilities Management |
| Debora Wenger | Associate Dean of Partnerships & Innovations, Professor of Journalism |
| Desha Ferguson | Associate Director of Human Resources |
| Eduardo Prieto | VC for Enrollment Management |
| Erin Ridout | Assistant to the Dean, School of Accountancy |
| Ginny Chavis | Associate Provost & Professor of Art |
| Gregory Easson | Interim Vice Chancellor for Research and Sponsored Programs, and Professor of Geology and Geological Engineering: Office of Research & Sponsored Programs |
| Hal Robinson | Assistant Director Parking and Transportation Systems |
| Ian Banner | Director of Facilities Planning and University Architect |
| Jaclyn Montoria | Manager of Project Resources for the MS Mineral Resources Institute |
| Jean Robinson | Director of International Programs |
| Jennifer A Simmons | Assistant Provost |
| Jennifer Fos | Assistant Director for Retention |
| Jim Zook | Chief Marketing and Communications Officer |
| Jocelyn Tipton | Assistant Dean for Public Service and Associate Professor |
| John Adrian | VC for Administration & Finance, Senior Director for Business Operations |
| John Samonds | Associate Dean |
| John Yaun | Asst. VC for Student Affairs & Director of Student Housing |
| Joy Shideler | Controller |
| Kareem Russell | Assistant Dean for Student Services, School of Journalism and New Media |
| Kathy Tidwell | Manager of Contractual Services & Director of University Licensing |
| Katie Busby | Director of Institutional Research, Effectiveness and Planning, Accreditation Liaison, and Instructional Assistant Professor of Higher Education |
| Kris Harrell | Associate Dean for Academic Affairs and Professor of Pharmacy Practice |
| Laura Diven-Brown | Director of Financial Aid |
| Martina Brewer | Associate Director of Admissions-Operations |
| Michelle Dickson | Administrative Coordinator II |
| Nishanth Rodrigues | Chief Information Officer |
| Patrick Perry | Learning Specialist |
| Rachel Bost | Director of Procurement Services |
| Rich Forgette | Associate Provost & Professor of Political Science |
| Richard Bradley | Business Manager for Academic Affairs |
| Robin Bourgeois | Assistant to the Dean of the Graduate School |
| Russell Shaw | Director of Accounting |
| Ryan Niemeyer | Assistant Provost for Regional Campuses and Associate Professor of Leadership and Counselor Education |
| Ryan Whittington | Marketing and Brand Strategy Director |
| Sandra Cox-McCarty | Associate Dean for Administration |
| Scott Mason | Community Coordinator |
| Terry L. Blackmarr | Assistant to the Dean |
| Tiffany Labon | Assitant Dean for Undergraduate Academics |
| Tony Ammeter | Director of Outreach and Continuing Studies, Associate Provost, Dean of General Studies and Associate Professor of Management and Management Information Systems; Committee Co-Chair |
| Wayne Shaw | Manager Transfer Equivalency/Data Analyst |
| Whitney Webb | Assistant Dean for Certification and Undergraduate Studies and Assistant Professor of Higher Education |
Encompass Selection Process
Encompass is a huge initiative. We've got the best people working hard to make this happen. Learn about our Selection Process below.
Working Together to Find the Best Solution
The University of Mississippi (UM) Enterprise System Committee was a multidisciplinary team including representatives from functional offices across the institution involved in the use and administration of our current enterprise product.
- The committee’s objective was to review available solutions in the market, with support and assistance provided by a consultant, and inform the university of its findings.
The selection process considered whether to either upgrade or replace our existing Student Information System/Enterprise Resource Planning/Human Capital Management/Financial Aid solutions. Our current services run primarily on SAP, which has been in place for more than twenty years.
- The selected path forward will align with the university strategic goals and objectives.
- This scope includes the core university services, including all schools and colleges, regional campuses and administrative units.
The committee was responsible for playing a significant role in guiding the formulation of an RFP to review the vendors in the market that would be able to deliver to this need, and assisting in the identification of the most suitable option for UM.
What You'll Find on This Page
This page highlights how Encompass is moving the University of Mississippi into the future.
On this page you'll find information on:
Meetings will occur at least once a month and as frequently as needed. When the agenda is amendable to a virtual meeting, this will be communicated to the members.
The committee’s final report will be presented to the Vice Chancellor of Administration and Finance, and Executive Vice Chancellor and Provost.
Committee members shall support the process in one or more of the following categories:
- Identify all avenues for communication and develop a communication strategy to keep all constituents informed of the process and progress
- Capture and document current solution capabilities and functionality as well as limitations of the current solution
- Interview campus unit leaders and other campus constituents to understand future product features and expectations
- Articulate preferences and expectations of future solutions, considering the needs of students, faculty, and staff
- Outline the advantages and disadvantages of each solution being reviewed and understand the gaps in the solutions, including any additional licensing and software requirements not covered by these solutions
- Explicate the value of making the shift to a different solution
- Develop a list of all required system and application integrations
- Develop an approved Request for Proposal using all gathered information and publish the RFP through the UM Procurement office including:
- Schedule vendor demonstrations
- Gathering data from vendors (proposals, cost, demos, scenarios)
- Objectively measure the outcomes from the proposals and demos
- Analyze proposals and perform a gap analysis
- Collect reference information and follow-up with references
- Survey campus for feedback from the demonstrations
- Request pricing information from all vendors accounting for total cost which includes five-year cost, including implementation. This pricing should include:
- Additional staffing needed for the implementation project
- Additional on-going staffing to support the product
- Cost for features and services that will no longer be part of the future product
- Business Impacts Analysis:
- High level fit analysis
- Module completeness
- Basic business model for Higher Ed
- Expected major business changes and/or challenges to adopt
- Cost Analysis:
- Licensing model and impacts
- Operating impacts
- Implementation high level requirements:
- Effort, cost, timeline, staffing (internal and external)
- Implementation methodology options and best practice
- Technical Analysis:
- Cloud vs. On Premise
- Technical Impacts
- Integration
- Data Warehousing/Reporting
- Long Term Staffing impact
- Capacity/Performance
- Security
- Work with the campus to select the best solution for UM
- Negotiate best pricing and favorable agreement terms with the preferred vendor
An evaluation designed to help institutions identify the cost roadmap, specific challenges, and future improvement campus-wide opportunities. This phase set the pins for the organizational change management necessary for a successful enterprise system migration.
- Envisioning the Future Educational Series
- Trends in Higher Education
- Ideal Student Experience
- Vendor Discovery/Showcase
- Readiness Insight Survey (students/faculty/staff)
- Focus Groups
A complete review and reimagine of the best practice future state student, employee, and institutional processes to ensure that the University of Mississippi achieves the ideal student and employee experience via the enterprise system migration and the resulting unique enterprise system needs.
- Recruiting and Admissions
- Finance
- Financial Aid and Student Accounts
- Advising, Degree Audit, Student Planning
- Human Resources
- Academic Scheduling and Planning
- Registration and Curriculum Management
Encompasses capturing all unique and planned transitions wanted in an enterprise system migration surfaced during the previous phase(s). CampusWorks’ scenario-based RFP development identifies and articulates the enterprise system requirements to ensure a competitive procurement aligned to the University of Mississippi unique business needs for all functional departments.
- Work with institution team to refine and finalize requirements
- Prepare final RFP for distribution
Details a well-defined and proven enterprise systems evaluation, selection, and negotiation process designed to collaboratively identify the right enterprise systems platform and implementation partner and ensure the final solution’s procurement fits into University of Mississippi budget.
- Implementation Demos
- Develop Final Proposal
- Present Project Proposal to Senior Leadership Group
- Vendor Demos to begin
- Review and score RFP
- RFP released on May 22, 2023
- Responses due by July 13, 2023
- Prepare Demo Scripts
- Begin RFP Draft
- Future State Reimagined (FSR) sessions wrapped up
- Business Case was presented to the IHL Board on March 16th and approved
- Business Case finalization
- Submission to the ITS Board by February 16th in preparation of making the March Agenda
- Future State Reimagined (FSR) Sessions will begin and run throughout the end of April 2023. (The focus will be in the same areas as the Focus Group Sessions conducted in November of 2022)
- Business Case Preparation
- Readiness Assessment Review is scheduled for December 6th
- Vendor Showcase is scheduled for December 13th
- Vendor Discovery sessions set for November 2nd and November 4th
- Focus Group sessions will run throughout the end of November in the following areas:
- Recruiting and Admissions
- Financial Aid
- Bursar and Student Accounts
- Student Success/Advising
- Curriculum Management/Academic Scheduling
- Registration and Academic Records
- Financial Systems
- Human Resources and Payroll
- Technical
- Leadership
- Student Focus Groups
- Readiness Surveys released to campus on October 21st with the following results:
- 172 surveys completed by Faculty
- 443 surveys completed by Staff
- 575 surveys completed by Students
