How to Use Workday Time Kiosks
Using Workday Time Kiosks is simple. Follow the steps below or explore the support options on this page.
Steps for Using Workday Time Kiosks
The Workday Time Kiosk is an easy, convenient way for hourly employees and student workers to check in and check out for work.
- Access the Workday Time Kiosk in your workplace. If you’re unsure where it is located, contact your supervisor. You can also find a publicly accessible kiosk on the university’s interactive map.
- On the login page, enter your 8-digit Employee ID, including all leading zeros (example: 000XXXXX). This can be found in your Workday profile under the Job Details tab of the Job section.
- Select Log In.
- On the Check In page, enter the following information:
- Time Type: Select the time entry code for the work you are performing.
- (If Applicable) Position: Select your position if you work multiple jobs. This will only be visible if you work multiple jobs.
- (Optional) Comment: Add a comment to associate with your check-in time.
- Select Check In.
- On the Check Out page, enter the following information
- Select type: Choose Meal to check out for lunch or Out to check out for the day.
- (If Applicable) Position: Select your position if you work multiple jobs. This will only be visible if you work multiple jobs.
- (Optional) Comment: Add a comment to associate with your check-out time.
- Select Check out.
This new kiosk system means no paper timesheets, no guesswork, and no lag. Just check in, check out, and go. If you are an hourly worker, reach out to your department to see if you will be using Time Kiosks.
Please note that Time Kiosks are provided for your convenience. Departments must be prepared with backup options in case of a technical problem.
Please confirm with your department on how to track time during an outage. Workday supports the following options:
- Use the Workday mobile app.
- Enter your time on a desktop via workday.olemiss.edu (including check-in and check-out time).
- Ask your direct supervisor to temporarily enter your time on your behalf. Please provide them with your check-in and check-out times.
Reviewing and Submitting Every Pay Period
Hourly employees and student workers will now record all hours worked directly in Workday and then submit them for approval each pay period.
- All hourly employees will submit time via desktop or mobile device.
- When ready, go to the Time app and select Enter My Time to submit your timesheet for approval.
- Your manager will receive an automatic alert to approve, deny, or send it back for correction.
Reminder! Time must be entered, submitted, and approved for it to be paid.
Managers can also delegate approvals temporarily if needed, and employees receive alerts if time is entered on their behalf.
Request Assistance
Please fill out this form to request assistance with Workday Time Kiosks.