SAP Documentation
Find the instructions and documentation you need for working with SAP.
Documentation
Upon completion of the appropriate training and submission of the SAP and Web Authorization Form, department users may access the following activities using the SAP GUI:
Account Reconciliation & Tableau
(New) Managed/Taught by Sam Manning, Internal Audit
SAP Asset Management – Asset and inventory
Transaction(s)
- AS03 – Display asset data
- Y_DEV_28000099 – Department asset report
Documentation
SAP Beginners – Required pre-requisite course
Documentation
SAP Budget and Line Items Reports
Transaction(s)
- Y_DEV_28000111 – Budget report
- ZPC_ASSIGN – Look up Fund/Fund Center
- KE5Z – Line items
- GR55 – Custom reports
Documentation
SAP Grants Management
Transaction(s)
- S_ALN_01000160 – (Master Data Index – Sponsored Class)
- S_ALN_01000161 – (Master Data Index – Grant Sponsor)
- S_ALN_01000159 – (Master Data Index -Sponsored Program)
- ZGM_Reports
Documentation
- Grant Management Summary for Depts./Payroll Detail Reports
- Grants Management Training Materials
- Grants Management (zgm_reports)
SAP Notifications/Work Order Reports – Requesting maintenance from Physical Plant/Running Work Order Reports
Transaction(s)
- IW21 – Create a Notification
- IW23 – Display a Notification
- IW29 – Notification report
- IW39 – Work Order report
Documentation
SAP Payroll Detail Reports
Transaction(s)
- ZPAYREPORTS_ALV – Actual expense details of salary, wages, and fringe benefits
- ZCOMMIT_CC_REPORT – Commitments for future payroll
Documentation
SAP Purchase Requisitions I – Contracts & Purchase Requisitions Basics
Documentation
SAP Purchase Requisitions II
Transaction(s)
- ME51N – Create a purchase requisition
- ME2N – Change a purchase requisition
- ME2L, ME2K, ME2B – Purchase order reports
Documentation
SAP Procurement Card I – Pre-requisite to Procurement Card II – rules for card holders
Documentation
SAP Procurement Card II – Maintaining purchases made with department Visa cards
Transaction(s)
- AFBV0 – Posting a parked document
Documentation
- Overview of Posting
- Changing Profit Center on Transaction
- Changing GL Account
- Changing Profit Center/GL Account in One Step
- Fast Entry
- Splitting a Transaction between Two Accounts
SAP Purchase Order Reports
Transaction(s)
- By PO Number: ME2N
- By Vendor: ME2L
- By Material: ME2M
- By Account Assignment (General): ME2K
- By Tracking Number: ME2B
Documentation
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SAP Student Booking – Registering students in classes
Transaction(s)
- ZCM_WHO_BOOKED
- ZCM_SHOW_WINDOWS
- ZCM_CLASS_ROLL
- ZCM_SHOW_CAPACITIES
- ZCHANGE_CAPACITY
- PIQWAITLMOVE
Documentation
- SLcM Booking
- Booking_Waitlist
- ZCM_SHOW_CAPACITIES
- ZCHANGE_CAPACITY
- ZCM_SHOW_WINDOWS
- ZCM_CLASS_ROLL
- ZCM_CLASS_ROLL_INSTR
SAP Student File/Student Master Data – View and maintain student data
Transaction(s)
- PIQSTD – Student Master Data
- PIQST00 – Student File
- Reports
- ZCM_SCHEDULE
- ZCM_Grades
- PIQST00 – Student File
Documentation
SAP Student Reports – Customized Reporting on student data
Transaction(s)
- ZCM_STUDENT_INFO_C
- ZCM_SCHEDULE_ALV
- ZCM_GPAS
- ZCM_GRADES
- ZCM_MIDTERM_GRADES
- ZCM_DEGREES
- SQ01
Documentation
- Selection Methods Reports
- SQ01 Reports
- SLcM Reports Selection Variant
- Display Variants
- Reports in Background
- Secure Document Exchange
SAP Time Approval – Approving time for payroll
Transaction(s)
- CATS_APPR_LITE – Approve Working Times
- CAT3 -Display Timesheet
Documentation
SAP Time Entry– Entering time for payroll, recording leave, and applying related policies
Transaction(s)
- CAT2 – Enter Timesheet Data
- CATS_DA – Display Working Times
- CAT3 – Display Timesheet
- PT_QTA_10 – Display Absence Quotas
Documentation
SAP WebGUI
Documentation
- SAP WebGUI Full Instructions
- SAP WebGUI Infographic (Quick Information sheet)