Contract Requests
Need help with exemptions, cancellations, or requests to vacate?
Making Changes to Your Housing Contract
Contract Requests allow student to leave their current bookings/spaces or have the residency requirement lifted. This can be done through the application for exemption, cancellation, or request to vacate forms located in the Student Housing Portal.
Room Change Requests for Current Residents
- Room Change Requests for fall semester will be available from September 9, 2024 at 9:00 a.m. until November 22, 2024 at 4:00 p.m., based on availability.
- Room Change Requests for spring semester will be available from February 3, 2025 at 9:00 a.m. or after April 25, 2025 at 4:00 p.m. This form can be found in the Student Housing Portal.
Once you've submitted the online request, your Community Coordinator or Graduate Community Director will schedule a meeting with you within five business days to discuss your options.
If you receive approval for a room change, you will be notified via Ole Miss Gmail and will have 48 hours to complete your move. As indicated in your student housing contract, a charge of $100 per day will be assessed for an unauthorized room change and will be retroactively charged based on the date that the move took place, not the date the unauthorized room change was identified by appropriate staff members.
Application for Exemption
New, incoming first-year students who have completed less than 30 credit hours post-high school, are required to live in Student Housing owned or managed residence halls, residential colleges, or apartments for two consecutive semesters – Fall and Spring, or Spring and Full Summer (Summer First Term and Summer Second Term) – unless they are approved for exemption from the first-year residency requirement.
Exemptions from the first-year residency requirement are approved only for the following:
- Students who are 20 years of age or older prior to the start of the academic year (age will be verified via admissions data)
- Students who will live with parents or legal guardians within a driving distance of 60 miles of the Oxford campus and commute (address will be verified via admissions data)
- Students who have graduated from high school at least one full year prior to enrollment at the university and have lived in college or university-owned or managed housing for at least two full semesters (proof required: letter from college or university housing department)
- Students who are married (proof required: marriage license)
- Students with children (proof required: child’s birth certificate).
If you qualify for an exemption based on the criteria listed above, then you may complete the Application for Exemption. The Application for Exemption is completed within the Student Housing Portal. There is no fee to complete the Application for Exemption. Student Housing will review each submitted application and notify the student via Ole Miss Gmail whether the application has been approved or denied. Students with an approved Application for Exemption are exempt from the first-year and transfer residency requirement.
New, incoming first-year students who have completed less than 30 credit hours post-high school who do not live in Student Housing owned or managed residence halls, residential colleges, or apartments and do not have an approved exemption from the first-year residency requirement, will be administratively charged for housing.
Cancellation
If you decide not to attend the University of Mississippi or decide not to live in student housing prior to the cancellation deadline, you must complete the cancellation process in the student housing portal. If you are enrolled at the university and do not cancel your application by the deadline and prior to moving in, you will be responsible for all financial and other commitments.
If you determine after the cancellation deadline that you no longer wish to live in student housing, you will be directed through the student housing appeals process. Release from your student housing contract is not guaranteed.
The university has a first year residency requirement.
- Deadline for fall semester: 5:00 pm on July 1 (After July 1, you will be financially responsible for BOTH fall and spring semesters if you are enrolled at the university.)
- Deadline for spring semester: 5:00 pm on January 1 (Only for students new to Student Housing for spring semester, not available for current residents.)
Request to Vacate
You must submit a request to vacate in the student housing portal if you are transferring to another university, participating in a study abroad program, participating in an exchange program or an internship program for spring semester, withdrawing from the university, or graduating prior to the end of your student housing contract.
- Transfer to another university – In order to approve the request to vacate form we require documentation from your new institution stating that you have been admitted. Your request to vacate will be approved only if documentation is provided.
- Study abroad, exchange program, or internship students – A letter from the study abroad office or the department supervising the internship on their letterhead stating that you will be participating in a program for the upcoming semester is required. We will approve the request to vacate only if documentation is provided.
- Withdrawal from the university – You must officially withdraw from the university. We will approve the request to vacate only after you have zero hours of enrollment.
- Graduating and will no longer be enrolled at Ole Miss – If you do not graduate or if you immediately begin graduate school, your housing contract will remain in effect.
If you will still be enrolled at the University of Mississippi, you must complete the student housing appeals process to request a release from your housing contract. If you chose to move to an off-campus location without going through the student housing appeals process, you will still be held to your housing contract and be responsible for your housing fees. You are not automatically released from your contract by submitting this form. Each form will be reviewed for approval. You will be notified of the decision via Ole Miss Gmail. Students who cancel due to withdrawal from the university but then re-enroll during the same contract period will be held to the terms and conditions of the student housing contract.