Progressive Discipline
How to handle poor performance and behavior from team members.
Job performance is of paramount importance to the University
When an employee's performance or behavior doesn't meet expectations, it is the supervisor's responsibility to work together with them to address the issue and provide guidance for improvement, aiming to avoid termination whenever possible.
If corrective action is necessary, a progressive system is typically followed, starting with milder steps and escalating if needed. These measures are intended to be constructive, helping employees improve. The starting point depends on the seriousness of the situation.
Progress discipline formal documentation process
After the supervisor has reviewed the performance or incident and discussed the concerns with the employee, they should also ensure the employee understands the potential consequences of their actions. These consequences include verbal warnings, formal warnings, suspension and even dismissal.
Once this discussion has taken place, the supervisor should contact their HR Partner to request access to the electronic Progressive Discipline Action Notice.
The supervisor will receive an email with instructions on how to access the online form through connectU, located in the Performance & Engagement tile in the "To Do" section at the top of the page.
Both the supervisor and employee will have access to the electronic form for acknowledgment.
Once it’s received, a Human Resources representative will confirm receipt and complete the process. A copy of the form will be saved in each person’s Completed folder within the Performance module, accessible through the drop-down menu.
Issues not subject to progressive discipline
Certain behaviors fall outside of the progressive discipline process and may lead to immediate termination. These include illegal activities, which may also be reported to law enforcement, as well as theft, substance abuse, intoxication, fighting, or any acts of violence in the workplace.
Contact Human Resources
Whether you have a question or need assistance, the Department of Human Resources is here to help. Explore resources available in Workday, including Help Articles & Workday Assistant.
Need Further Support?
Submit a case directly in Workday. Select Menu in the top-left corner of Workday > Choose Help from the Personal section > Select Create Case.
You can also reach out to your Human Resources Business Partner (HRBP), who is here to support you across key areas, including Workday, Recruiting, and People Relations.