Outside Employment
Are you thinking about taking a position outside of the University? Learn more about our outside work policy.
Make sure you understand the process for taking on outside work
Employees seeking jobs outside the University must submit a Permission to Engage in Outside Employment request through Workday and receive approval before beginning the outside job. This process ensures that external work does not interfere with University duties.
Here’s what you need to know:
- Submit the request in Workday before starting the outside job. To access the request: go to Menu → Organization → Requests, then select Permission to Engage in Outside Employment from the drop-down menu. Details and instructions with screenshots are available in the Request Framework knowledge article.
- Requests are reviewed and approved by the Chancellor. You will receive a Workday notification once approved.
- The policy helps ensure outside work does not conflict with University responsibilities, especially when supervision, inspection, or purchasing authority is involved.
- A new request is required at the start of each fiscal year or when changes occur in your outside employment—whichever comes first.
- If your outside work occurs during regular business hours, you must use Personal Leave (vacation time), unless the work qualifies under the Faculty Consulting Policy.
- Supervisors are responsible for making sure employees follow these rules.
Frequently asked questions
All full-time employees need to submit a Permission to Engage in Outside Employment request in Workday if they perform services for an entity other than the University of Mississippi.
Details and instructions with screenshots on accessing the Workday request form are available in the Request Framework knowledge article.
Annually. All full-time employees need to submit a Permission to Engage in Outside Employment request form in Workday each fiscal year that they receive pay or compensation from an entity other than the University of Mississippi, receive stock or stock options from serving on the board of a company, and/or participating (including serving on a board) in a company, business, or venture, even if they do not receive pay.
Employees also need to re-submit a Permission to Engage in Outside Employment request form in Workday any time that their employment status changes if they will still receive externally provided compensation or pay during the remainder of the year.
Details and instructions with screenshots on accessing the Workday request form are available in the Request Framework knowledge article.
No, unless you are a paid volunteer. If you receive compensation, you should submit a Permission to Engage in Outside Employment request in Workday.
Details and instructions with screenshots on accessing the Workday request form are available in the Request Framework knowledge article.
Contact Human Resources
Whether you have a question or need assistance, the Department of Human Resources is here to help. Explore resources available in Workday, including Help Articles & Workday Assistant.
Need Further Support?
Submit a case directly in Workday. Select Menu in the top-left corner of Workday > Choose Help from the Personal section > Select Create Case.
You can also reach out to your Human Resources Business Partner (HRBP), who is here to support you across key areas, including Workday, Recruiting, and People Relations.