Separation of Employment
Guidelines and procedures for employees transferring to a different department or separating from the University.
What to do when an employee leaves
The Separation of Employment process is now managed in Workday. The web-based Separation Notification and paper Exit Checklist have been retired.
Step-by-step instructions and screenshots are available in the Termination Notifications and Checklists Knowledge Article and Terminate an Employee Job Aid.
Frequently asked questions
Your insurance will be effective until the last day of the month in which your separation of employment occurs. The Benefits team within Human Resources will send you information regarding your health insurance and retirement plan.
The University does not have an automatic “not eligible for rehire” policy. If a determination is made that you are not eligible for rehire, Human Resources will notify you of this decision.
In most situations, parking permits are paid through as on-going payroll deductions and as such would not be paid in full until the end of the academic year. If you are entitled to a refund, Parking and Transportation will provide a refund.
If you are entitled to a refund, the ID Center will provide a refund.
Any employee separating from the employment with University may apply for unemployment benefits. Ultimately, the Mississippi Department of Employment Security determines eligibility and approval for unemployment of benefits.
The University does not share reasons with the campus community and we only provide the position title and dates of employment to potential employers with a “release of information” signed by the employee.
Yes, upon separation of employment, employees will receive payment for a maximum of 240 hours of personal leave. This is referred to as terminal leave pay. Terminal Leave pay will be processed the pay period after the last payroll in which compensation is paid. The payment will be received via the same method as your regular paycheck (direct deposit or check). This payment is subject to tax withholding and state retirement contributions.
Public Employees’ Retirement System of MS (PERS) participants: After processing the terminal leave payment limited to 240 hours, the remaining balance of your Personal and Major Medical Leave will be submitted to PERS and be applied to your retirement account as additional months of service credit. If an employee transfers to a Mississippi state department, university, or community college with no break in service, the balance of their accrued personal and major medical leave will be transferred to the new employer. The employee will not receive a terminal leave payment.
Optional Retirement Plan (ORP) participants: After payment of terminal leave pay limited to 240 hours, the remaining balance of Personal Leave and Major Medical Leave will be forfeited.
No employee shall donate leave after tendering notice of separation, for any reason, or after separation of employment.
In most situations, employees will lose access to their email immediately. University retirees awarded emeritus status are granted access indefinitely.
Contact Human Resources
Whether you have a question or need assistance, the Department of Human Resources is here to help. Explore resources available in Workday, including Help Articles & Workday Assistant.
Need Further Support?
Submit a case directly in Workday. Select Menu in the top-left corner of Workday > Choose Help from the Personal section > Select Create Case.
You can also reach out to your Human Resources Business Partner (HRBP), who is here to support you across key areas, including Workday, Recruiting, and People Relations.