Encompass: A New Way to Work
Encompass is the University of Mississippi’s initiative to modernize the campus enterprise systems that house student information, human resources/payroll and financial data.
What is Encompass?
The University of Mississippi is a large institution with many moving parts. From student information to payroll, there is a lot of information to keep organized, secure, and accessible whenever we need to use it.
- Encompass will help Ole Miss manage different business processes and functions with a single, unified view of our data, information, and its uses.
Encompass includes two solutions to best serve our students, faculty and staff:
- Banner by Ellucian for our student information system (SIS).
- Workday for human resources, payroll and financial.
If you're interested in how we decided on Banner and Workday, take a look at our selection process and learn more.
Exciting Times for Student and Financial Information
It is an exciting time as we embrace the possibilities of this new chapter for the campus. This digital transformation is instrumental to operational efficiency and improving the student experience, especially as we look to address the complexities of today’s educational environment and meet the needs of tomorrow.
Noel E Wilkin
Provost & Executive Vice Chancellor for Academic Affairs, Professor of Pharmacy Administration and Research Professor in the Research Institute of Pharmaceutical Sciences
How Banner & Workday Help
When Will We Start Using Banner and Workday?
Project Encompass is a huge project that started in 2024 and will continue until 2027. During that time, we’ll reduce our use of SAP and move over to Banner and Workday. Learn more about what you can expect below.
Banner will be the student information system of record by Fall 2026 and will include all students enrolled in classes Fall 2026 and/or admitted since August 2025.
- The Banner system will have multiple go-live dates as we move through various processes for the 2026-27 academic year.
- It is expected the first touchpoint for students in the new system will be for newly admitted students in Fall 2025 for admissions and financial aid processes.
Current students can expect in Spring 2026 to use Banner to register for Fall 2026 classes.
Implementation of Workday for finance will start in March 2026 with a go live date of July 1, 2027. Implementation of Workday for adaptive planning (budget) will begin in July 2027 with an expected go live date of January 2028.
Preparing employees to use the new solutions is a priority for the university, and Encompass includes a robust training and readiness plan for all aspects of the new systems.
- This includes just-in-time training coordinated with the various go-live dates of Workday and Banner.
- Training may include a variety of materials and delivery methods including job aids, how-to videos, computer-based training, and instructor-led learning opportunities.
Users will be trained based on the business process(es) within the Banner or Workday solution are part of their job responsibilities, security access, etc.
In summer and fall 2025, the UM team will test the system end-to-end and conduct payroll parallel testing. Readiness activities and training will occur leading up to the go-live date of Jan. 2, 2026.
Encompass will include many third party software integrations.
- Implementation of the integrations will occur over the life cycle of Encompass through January 2028.
Integrations have been prioritized in order to maximize each go-live and optimization of the Banner and Workday solutions.
It is expected the first touchpoint for students in the new system will be for newly admitted students in Fall 2025 for admissions and financial aid processes.
Current students can expect in Spring 2026 to use Banner to register for Fall 2026 classes.